Public Notice from Newton Public Schools
Please note content and timeline for destruction this spring 2024
This notice, dated February 28, 2024, is to inform you that the Newton Public Schools intends to destroy all temporary student records on June 15, 2024 of all students who exited from any Newton Public Schools prior to June 30, 2000. Your child’s/your student transcript will, however, be maintained by the District for at least (60) years following your child’s/your graduation, transfer or withdrawal from the District.
The temporary record consists of all information in the student record which is not contained in the transcript but which is of importance to the educational process, such as standardized test results, class rank, extracurricular activities, and evaluations by teachers, counselors and other school staff.
The transcript consists of the administrative records that constitute the minimum data necessary to reflect the student’s educational progress and to operate the educational system, including name, address and phone number of the student; birthdate; name, address and phone number of the parent/guardian/caregiver; course titles, grades or the equivalent when grades are not applicable; course credit, grade level completed and the year completed.
Massachusetts student record regulations, which authorizes public school districts to destroy temporary student records after a student’s graduation, transfer, or withdrawal from the school district. The regulations require that the district provide you with 60-day prior written notice of its intent to destroy special education student records, and that you be given an opportunity to obtain copies of all records to be destroyed.
If you would like to be provided with copies of the records to be destroyed, please fill out this Record Request Google Form. If you have any additional questions concerning the destruction of student education records for your child/you, please send an email to registration@newton.k12.ma.us.
Additional information regarding your child’s/your rights in regard to student records and summary of the the Massachusetts statutory laws and regulations governing student records can be found Student Records: Questions, Answers and Guidelines – Education Laws and Regulations and the full regulations, here, 603 CMR 23.00: Student Records – Education Laws and Regulations.